Relocation Assistance Guidelines
This document provides guidelines for relocation assistance to new academic
employees
- SUU may reimburse eligible moving expenses to prospective academic
employees when the hiring department believes such an offer is a critical
factor in securing a highly qualified applicant for a faculty or administrative
position. In determining appropriate reimbursement, the department should
consider factors such as unusual qualifications and/or needs of the applicant,
competitiveness of the applicable job market, budget available and estimated
relocation costs.
- The hiring dean will negotiate with the new employee and determine
an agreeable reimbursement plan in writing prior to the time the move
takes place. The hiring dean is responsible for covering the amount of
the reimbursement. Reimbursements may be made by check requisition. Reimbursement
for moving expenses is not to be made by paying salary to the employee
for time before he or she actually begins employment with the University.
- Relocation expenses may be reimbursed to the employee by the University
for items such as:
- The cost of moving ordinary and customary personal and household
goods, including insurance provided by the moving firm for packing,
shipping, and insuring.
- Mileage allowance for the employee and/or family to move to the
new location.
- The cost of lodging and food for the employee and immediate family
during the relocation trip.
- The costs associated with a trip to locate new housing.
- The amount of reimbursement will meet the following parameters:
- The college/school will cover the base reimbursement (initial: $1,000).
- Expenses will be reimbursed based on submitted receipts.
- Supplementing the base reimbursement will be a distance factor covered
by the Provost's office. Individual circumstances may be considered
in the supplemental decision.
- The maximum reimbursement will be $3,000 for faculty and $6,000
for academic administrators (e.g., department chairs, academic directors,
deans, etc.)
