Office of the Provost

Budget Changes

Changes to the Project & Budget

When a sponsor makes an award to the University, the proposal, the approved project budget, and the notice of grant award constitute our legal agreement with the sponsor. In general, sponsors allow institutions some leeway to re-budget within and between budget categories to meet unanticipated needs and to make certain other types of changes during the award period.

Rebudgeting in general can be a maximum of 10% of the total award amount. However different sponsors have different restrictions, check with the SPARC Post Award Facilitator for the most current rebudget allowability.

The official award notice typically defines the type and extent of changes that may be made and describes the approval process that grantees must follow. The degree of discretion varies from sponsor to sponsor and also depends on the type of award: Contracts typically allow less flexibility than grants, for example.

With all other budgetary matters, changes to a sponsored project budget must comply with the University's policies and procedures as well as with those of the sponsor and any terms or conditions of the award.