Facilities Management

Rental Vehicles

The State of Utah contracts with certain car rental agencies to provide cars at rates that include liability coverage for damage to rented vehicles as well as damages and injuries of third parties. These negotiated coverages are not in force unless the Contract Number is identified and the pre-negotiated rates are paid. Payment of discount or special rates nullifies the insurance coverage contract. To assure that this coverage is in effect, it is strongly encouraged that rental car arrangements be made through the State Contracted Travel Agent. Payment of any daily rate other than the negotiated contract rate nullifies the liability coverage. There is a $10,000 deductible in liability coverage for use of any non-contracted rental agency's vehicle unless it can be verified that a reasonable attempt was made to use the state contracts but no automobile was available either:

  • at the time; or
  • at the place, or
  • of the type needed.

Under these conditions, the rental vehicle will be covered by the State Risk Management policy with a $500 deductible for damage to the rental vehicle. If these conditions are not met, but use of a non-contracted agency vehicle is still desirable, the liability and damage insurance offered by such agency should be procured. Information on current rental car contracts and procedures can be found on the State Travel Office website.

Contact Information for the State Contracted Travel Agents can be found on the State Travel Office website. If you have questions regarding car rentals, please contact SUU Risk Management at 435-586-7901.