Facilities Management

Vehicle Accident Reporting

Download the Vehicle Accident Report

Vehicle Insurance Coverage's
SUU employees who choose to drive their own vehicles for University purposes should understand that their own insurance is primary coverage for both comprehensive/collision insurance (physical damage) and liability insurance with University coverage as secondary for liability only.

The University's automobile insurance coverage extends to all University owned vehicles used for authorized purposes. See SUU's University Motor Pool Policy #5.37.

The University's automobile liability insurance imposes a $10,000 deductible on the employee for any accident involving a University vehicle in which the driver has received a citation within the 12 months prior to the accident for any of the following reasons:

  • At fault in an automobile accident.
  • Driving under the influence of alcohol or drugs
  • Reckless driving

This deduction is not operative if the driver has completed an approved Safe Driving Course subsequent to receiving the citation. An approved Safe Driving course video is available from SUU Fleet Operations.

Insurance for University owned vehicles is covered through the State of Utah Division of Risk Management (DRM). The deductible is $750 per incident. For more information, contact the Director of Safety and Risk Management at (435) 586-7901.

Vehicle Accident Insurance Claim Procedures
Notify the police immediately. CALL THE POLICE at the scene of the accident, if possible. The police will give an impartial report and document the time, place and damages done to the involved vehicles.

Complete a Vehicle Accident Report. It is important that an SUU Vehicle Accident Report be completed by the driver with accident details and an accurate description of the damages. At the scene of the accident, be sure to obtain names, addresses, phone numbers (home and work), insurance information and license plate numbers of all persons involved including passengers and witnesses.

Report all SUU Vehicle Accidents to the Manager of Fleet Operations. All SUU vehicle accidents are reported by SUU Fleet Operations to the State of Utah Fleet Operations. All SUU insurance claims are submitted by SUU Risk Management Services to the State Division of Risk Management (DRM) in Salt Lake City. The DRM insurance adjuster evaluates the accident and repair details in order to authorize payment.

SUU at Fault -- SUU Vehicle
Damage is subject to the $750 deductible when insured. This also applies to single vehicle accidents (no fault) such as hitting a deer. The driver should call the Manager of Fleet Operations and submit:

  • SUU Vehicle Accident Report
  • Police Report
  • Pictures of the damages

SUU's Fleet Operations will be responsible for making arrangements for the repair of the SUU vehicle. SUU's Risk Management Services will be responsible for insurance claim submissions and payment to the repair shop. If damages exceed the value of the vehicle, it is considered totaled. Only the State Division of Risk Management (DRM) can determine if an SUU vehicle is totaled. The DRM will usually send an adjuster to assess the vehicle's damage and authorize a recovery check for the estimated value of the vehicle to the vehicle's department. The vehicle will be towed off campus for salvage.

SUU at Fault -- Other Vehicle
The SUU driver should call and report the accident to the Manager of Fleet Operations. The other vehicle owner should call SUU Risk Management Services and submit:

  • Police report or name of officer and report number
  • A copy of the vehicle registration with owner's name, address and phone number
  • At least three estimates of repair

The insurance recovery check will usually be sent directly to the other vehicle owner who should arrange and pay for repair.

Other Driver at Fault -- SUU vehicle
The SUU driver should call the Manager of Fleet Operations and submit:

  • Police report
  • Vehicle Accident Report - Include the license plate number, make and model of the other driver's vehicle
  • A copy of the other driver's insurance agent name and phone number
  • A copy of the other driver's vehicle registration with owner's name, address and phone number
  • Pictures of the damages

Unsure of Fault

In some accidents no citations are given or fault is not apparent and may be split. In these cases, the SUU driver should refrain from statements regarding probable liability or inferences of commitment for the University. Call SUU Fleet Operations and submit:

  • SUU Vehicle Accident Report
  • Police report and other driver information
  • A copy of the other driver's insurance agent name and phone number
  • Pictures of the damages

The DRM adjuster will work with the other insurance agent and issue fair insurance recovery.

Contact Information

SUU Fleet Operations: (435) 586-7792

SUU Risk Management Services: (435) 586-7901