Services

Our devoted and knowledgeable conference coordinators assist clients with every aspect of planning a successful event. We help with everything from room selection to catering options and audio-visual equipment set-up, all reinforced by our impeccable communication channels, so you are always in the know.

To guarantee personalized attention, each event is assigned an individual staff member that works to ensure every event reaches its full potential. With our full-service conference coordinators, you can rest easy knowing your will be taken care of on event day.

Plan Your Event

Policies

Campus Map

Business Services

Sometime you just need a mini office set up within your conference. We can provide you a complimentary hospitality suite set up with a phone line, a computer connected to a printer, a photo copier within the office suite and a fax machine.

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Telephone Answering Service

Give our number as your main contact number during the conference and we will take the calls. Complimentary between 8-5pm M-F

Photocopies (Self Service)

Black and White - First 50 free, then $0.05/each
White Paper and limited Color Paper

Faxes

Incoming - Free
Outgoing - $1/page

Printing

$0.25/page

Hospitality Suite

Our interoffice conference room is available for a complimentary hospitality suite. It is a central location for your conference committee to leave materials, stop in for a beverage and snack or to gather for notes and wrap up. Any food and beverage must be provided at cost by our on-campus dining service. Please see your conference coordinator for suggestions and pricing.

Conference Essentials

Event Services can provide as much or as little assistance in producing your conference essentials.

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Name Tags

$1.50/each - Plastic covered, pin or clip

Name Tag Ribbons

$1.50/each - Conference Committee, Presenter, etc.

SUU Lanyards

$2.00/each

Name Tents

$0.75/each - We can include your conference logo along with the persons name.

Registration Office

Complimentary

Onsite Staffing

We can provide staffing for registration, information, handouts, etc.

Conference Folders

$0.75/each - We can provide photo copy service for the folder inserts for the cost of copies and labor to assemble.

Assembly of Event Materials

$12/hour (minimum one hour)

Seating Charts

$25/each - Includes printing one seating chart for display.

Package Option

Conference Essentials Package - Includes name tag, lanyard, and folder - $4.00/person ($0.25 savings per person)

Transportation

Travel during an event throughout can be a hassle. SUU can help make traveling a little easier with our available transportation options.

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Parking

If your conference is during the academic year, we can offer you complimentary parking passes for our visitor lots for each of your participants. Summer brings open and plentiful parking so passes are not needed. Our parking services can also provide shuttle services for local destinations such as hotels.

Van with driver

Half Day - $100 - Includes van rental, driver, and up to 30 miles
Full Day - $180 - Includes van rental, driver, and up to 60 miles

Signage

Creative and professional visuals can take a conference to another level. With our graphic and web designers, we can offer you custom created logos, signage, vinyl banners, and limited informational web pages. We offer A-frame holders which can be used in the parking lots, at the entrance or throughout the building. We offer complimentary signage on all the meeting rooms and as welcome signs to the building. Pricing is based on the labor and direct printing costs. Labor costs are $12/hour with a minimum of one hour.

Promotional Products

Would you like a custom bag as a take home for your conference participants or do you need a product to promote your sponsor? Logo giveaways are a welcomed extra at any conference. We can work through our partners to find you the perfect giveaway. We will work with you to find an item that can fit almost any budget.

Technology

Our office offers a wide assortment of audio-visual equipment to help enhance events.

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Audio/Visual Equipment

Portable LCD Projectors
Speakers
Audiocassette and CD Player/Recorder
Conference Phone
DVD or VCR and Television
Brown metal display easel
Brass display easel
Flipchart easel
Flipchart and markers
Presentation remote
Overhead projectors
Portable whiteboard
Piano
Laptops
Screens
Sound systems
Wireless hand held and lapel microphones
Staging
Tabletop podiums
Wooden stools
Music stands

*AV Technicians are available to run all equipment

Disclaimer
The above equipment is owned and operated by Southern Utah University and is available in limited quantities. In room equipment does not have any additional fees associated with its use, however, AV technicians may be required to be present to operate the equipment. Labor costs will vary based on actual hours of set up and event.