Financial awards provided by UGRASP are intended to facilitate undergraduate research and scholarship activities at SUU, and support their dissemination. Awards may be used for the purchase of consumable project materials and supplies (e.g. photocopies, chemicals, standardized tests), computer software, equipment, incentives for human research participation, and travel expenses incurred for conference presentations or similar. UGRASP awards may not be used as remuneration for student help on faculty/staff research projects.
A definition for undergraduate research and scholarship is inherently difficult because the nature of such activities is discipline specific. All such activities must be inquiry based and satisfy the following criteria:
To satisfy the last criteria, students may disseminate the results of their project via any the following:
Applications may be made at any time during the academic year, but no less than three weeks prior to when the funds are needed. These applications may be approved as long as they are endorsed by the student’s mentor or course instructor for the project, and the chairperson from the participating department. All awards are contingent on remaining UGRASP funds. Applicants are encouraged to submit requests early in the academic year for which the funds are needed. UGRASP will only consider applications for a project which will be conducted or disseminated during the current academic year. A project may not receive more than $100 for conduction expenses and $100 for dissemination expenses in a given academic year. Please note that projects which receive one or more small awards are ineligible to receive funds for the same category of expenses under the large award category. For example: if a project receives a small award (say $80) for conduction related expenses, a large award application may not be made for remaining conduction expenses. However, as long as no small award funds were received for the dissemination of the project, a large grant application for these expenses is permissible.
Application for funds totaling $100-$500 will be reviewed at one of four rounds with the following submission deadlines:
In any given academic year, a project may not receive more than $500 for expenses related to carrying out the project, and no more than $500 for expenses related to disseminating the results of the project. Please note that projects which receive one or more large awards are ineligible to receive funds for the same category of expenses under the small award category. For example: if a project receives a large award (say $300) for conduction related expenses, a small award application may not be made for remaining conduction expenses. However, as long as no large award funds were received for the dissemination of the project, a small grant application for these expenses is permissible.
Awards in this category are competitive. Decisions to fund an application will be made by members of the UGRASP grant committee, and are contingent on remaining UGRASP funds. UGRASP will only consider applications for a project which will be conducted or disseminated during the current academic year.
Regardless of the funding category, any funds not spent by May 15th of the award year are forfeited.
Applications for either award categories (small or large) may be made by SUU undergraduate students in support of their research/scholarship project. The project may be an SUU course requirement, or the project may be an extracurricular activity. In the case of the latter, the student must have a qualified mentor. Additionally, the student, alone or alongside the mentor, must disseminate the results of the project. The student, or lead student in the case of group projects, should first review the Criteria for funding and then complete and submit the UGRASP Grant Application Form: Student version. Successful applicants must also complete the UGRASP Grant Report Form: Student version.
If applying for a small award ($100 or less), the student’s mentor for the project must also complete and submit the UGRASP Small Award Endorsement Form.
Applicants for either award category (small or large) may be made by SUU course instructors to facilitate an undergraduate research or scholarship activity which involves and benefits the entire class. Note that the activity must satisfy the criteria described in the definition section above. The students, alone or alongside the course instructor, must disseminate the results of the project. The course instructor should first review the Criteria for funding and then complete and submit the UGRASP Grant Application Form: Instructor version. Successful applicants must also complete the UGRASP Grant Report Form: Instructor version.
If applying for a small award ($100 or less), the course instructor must also complete and submit the UGRASP Small Award Endorsement Form.
All forms should be completed online, printed, and signed by all required parties. The form(s) should then be sent via campus mail or faxed to:
Dr. Lynn White
Director of SUU’s Undergraduate Research and Scholarship Program
AD 303d
E-mail: UGRASP@suu.edu
Telephone: 865-8855
Fax: 586-5453