Zoom Pro Account Access

SUU Zoom Account Guidelines

SUU recently purchased a sitewide license for Zoom Pro Licenses to be utilized by SUU students, instructors, and staff. With this purchase, we have integrated Zoom within Canvas to make it easier for T-Birds to set up one-on-one, small group, and large group meetings.

T-Birds can set up their Zoom accounts by following the instructions in the SUU Tools: Zoom Set Up in Canvas.

All users agree to the following guidelines while using these accounts:

• Follow SUU guidelines and policies regarding SUU resources
• Record only SUU related content (e.g. lectures or meetings)
• Notify CTI at canvas@suu.edu if the account is no longer needed

Users who have not used their Professional Zoom account within a six-month window will be changed to a Basic Zoom account. This will allow us to free up professional licenses for users that need longer meetings. Those instructors that are moved to a Basic Zoom account can request to be moved back to a Professional Zoom account, but receiving the professional account will be based on available licenses.

User Notice

Given recent concerns regarding unauthorized Zoom access, users are encouraged to do the following:

• Make sure you are using the latest version of the app or desktop client. Zoom provides additional security features as well as fixing discovered vulnerabilities with their updates. The article Where Do I Download the Latest Version? from Zoom can assist you with making sure you have the latest updates.
• Hosts can tweak the option in their settings or the Admin controls of a call. You can either change this in your pre-meeting Settings or in the in-call admin settings for Share Screen -> Advanced Sharing Settings.

Anyone publicly sharing Zoom links where they could be discovered by trolls, like on Twitter, should be sure to change screensharing to “Host Only” before a call starts or as soon as they see the feature being abused. Other ways to protect your Zoom calls include:

• Disable “Join Before Host” so people can’t cause trouble before you arrive.
• Enable "Waiting Room" so you can ensure you know who is in your meeting.
  • This is also a great way to take attendance as you have to click each user into the meeting.
• Enabling “Co-Host” so you can assign others to help moderate.
• Disable “File Transfer” so there’s no digital virus sharing.
• Disable “Allow Removed Participants to Rejoin” so booted attendees can’t slip back in.
  • The only issue here is that if a student is dropped from a call due to poor internet, they will not get back in.

Additional tips can be found in the document Six Tips to Deter Zoom-Bombers in Times of Disruption.