How to Edit/Revise an Existing Policy
The following steps will guide you through the process of revising and editing an existing policy. If you need to create a new policy from scratch, please see How to Create a New Policy.
1
Fill out the Policy Action Request Form - Following the submission of the form, you will be sent with a google doc draft of the current policy prepared for your edits. You will be notified if anyone else on campus is working on a draft of this policy. Additionally, the policy will be added to the Policy Process Tracker "Under Revision" section.
2
Make the necessary edits to the policy, and ensure you are adhering to the Policy Style Guide & Writing Manual. If you are making extensive changes to the policy or essentially rewriting the policy, it’s recommended to review the information under "How to Create a New Policy". If the policy revisions are a wholesale replacement (i.e., a complete or near complete rewrite), simply strike out the entirety of the old text and insert the new text above it for each individual section.
3
As necessary, create supplemental material. These may include guidelines, procedures, forms, checklists, or any other documents that can streamline policy implementation, clarify procedures and process, and/or reduce policy language needed. Supplementary documents are much easier to change than policy, and can provide increased flexibility.
4
Work with the appropriate Vice President, who will shepherd the policy through the approval process
5
Wait! You can follow the policy’s approval steps with the Policy Progress Tracker Once it has been approved by the University’s Board of Trustees, the policy will be added online within five (5) business days.