Club Purchases and Funding

Making Purchases

Individual Student Clubs (ISCs) as of April 26, 2024 will no longer have Purchasing Cards with funds housed within SUUSA accounts. ISCs will need to find their own banking off campus and keep track of their own funds. It is recommended that they continue to keep transparency with club leaders, perform their own internal audits, and uphold accountability in passing on access to their funds. SUUSA is not responsible for any lost funds for any off campus banking accounts and does not assume responsibility for any lost access to said funds.

University Sponsored Organizations (USOs) will continue to have Purchasing Cards on campus however their cards and accounts will be held with their sponsoring departments. USOs will need to coordinate with them to use their Purchasing Cards and adhere to any guidelines set forth by the department.

How to Request Money

To view funding requests and its policies, please go to the SUUSA Finance page

Club Funding

You can check the balance of your club account by talking with a Front Desk Professional Staff member in the STIL Office (ST 177).

Requesting Money

  • Both USOs and ISCs can request money from the SUUSA Finance Committee. The maximum amount awarded in the form of a grant is $750 per semester [$1500 per academic year]. 
  • Due to the tie between the University and USOs, USOs are allowed to request up to an additional $2000 from the SUUSA Student Senate after they have exhausted all other manners of resources and have been awarded the $750 from the Budget and Finance Committee for that specified semester. Any USO who is interested in this option must reach out to the Vice President of Finance to inquire more information. 
  • These requests must be submitted through the Funding Request form located on this page, and adhere to the conditions and criteria set in the current SUUSA Finance Policies.
  • Requests should be submitted to the Budget and Finance Committee at least four [4] weeks prior to the intended date of use. Any requests received less than at least four weeks in advance cannot be guaranteed to be discussed or provided. 
  • The awarded money will not be transferred to another Purchasing Card, given in the form of a check/ cash, or transferred to another account. All awarded money will be held within SUUSA accounts and the awarded party will work with their Club Director to make any and all purchases with the grant money.  
  • Money received from SUUSA must be used for on campus activities open to all SUU students and cannot be used for conference travel or other off campus activities (with the exception of USOs).
  • Any money granted to a USO or ISC must sign a contract with the Vice President of Finance and the Vice President of Clubs and Involvement before receiving the awarded money.
  • Individual requests are no longer allowed under the State of Utah of Higher Education policies. All individuals seeking funding should reach out to their Student College Senator and the SPARC office who may provide you with more information.

Club Fundraising

Clubs may schedule events or mall tables for fundraising and/or promotional activities provided that all money received reverts back to the organization to promote its mission and purpose. Any student fundraiser in direct competition with university auxiliary services (i.e. SUU Bookstore, Chartwells, etc.) must receive permission from the auxiliary entity. After permission is received from the auxiliary entity, then you may submit the event on T-Bird Connection.

Fundraising Ideas

  • Give Back Nights: Many different businesses in Cedar City are willing to work with Student Clubs to help them fundraise. This is done by doing a “Give Back” Night for Clubs where clubs set up a day to have students and other community members come in and eat at the restaurant and they will receive a certain percentage back
  • On-Campus Events: Student Clubs may use a Mall Table or charge admission into an event that they are trying to fundraise for as long as that event is approved through T-Bird connection and all funds revert back to the organization.
  • Club Fundraising: What can your club provide that isn't already offered on Campus. It could be Graphic Designs, Selling an item your club makes, or any special skills your members have to offer.

Important notice: Many student organizations contemplate holding a lottery or raffle to raise funds for their organization but should note that the State of Utah has prohibited lotteries and raffles as a form of gambling. If your organization is contemplating doing a raffle, an item must be given along with the raffle ticket. For example, a sucker must be given with the raffle ticket if you are accepting a monetary donation for a raffle your organization is hosting.