Club Safety and Risk Management
***DO NOT assume that your club, or its events and activities are covered by SUU’s insurance policy! Talk to Risk Management first!***
Director of Safety and Risk Management
435-865-8735
Office : 385 South 1275 West
- Risk Mitigation
- Waivers
- Insurance Requirements
- Special Event Insurance
- Event Approval and Inspection
- Risk and Insurance Questions
- Coordination with Campus Fire Marshal
- Organization Specific Training
Three Key Areas of Risk Management
- Strategy – Getting from point A to point B
- Identify the Risk(s) of the Strategy – What would prevent us from getting to point B
- Risk Management Plan – Controls in place to mitigate the Risk(s)
Risk Assessment and Identification
Assess your club activities and identify all the potentially harmful risks.
- What could go wrong?
- Who could be Harmed?
- Could bodily injury, property damage, or other liability result from this activity?
Four Approaches to Risk Mitigation
- Avoidance – Eliminate the conditions that allow the risk to exist.
- Reduction – Minimize the probability of the risk occurrence and/or the likelihood that it will occur.
- Sharing – Transfer the risk (certificates of insurance, waivers, and hold harmless agreements).
- Acceptance – Acknowledge the existence of the risk but take no action.
Insurance Requirements
- Vendor Insurance Requirements
- University insurance: Covers qualifying clubs that meet the following requirements:
- Advisor supervision
- Implement a risk assessment and mitigation plan
- Club insurance – Some clubs and/or activities are excluded from the University insurance policy.
- Special event insurance
Contracts
- Contracts must be reviewed and approved by Brad Brown in the Purchasing Office.
- In some cases, contracts must be reviewed by campus risk management and legal counsel.
Liability Waivers
- Depending on the associated risks, participants may be required to sign a liability waiver prior to participating in club activities.
- Electronic waivers made by the risk management office
Examples for Clubs
- Low Risk - Club weekly meetings, Mall Tabling
- Medium Risk - Event open to the public, outside entertainer brought in
- High Risk - Athletic events, Events located off campus